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PPT Presentation Skills ::

Soft Skill offers excellent PPT Presentation Skills Courses for effective presentations

Affirmative Impact Negative Impact
Excellent PPT Presentation Skills
Poor PPT Presentation Skills
  • The presentation objective is achieved.
  • The presentation impact is on par with the intention of the presentation.
  • The interpretation of the presentation is identical to the objective and intention of the presentation.
  • The audience appreciates the presentation.
  • The presentation objective is not achieved.
  • The presentation impact is distracted from the intention of the presentation.
  • The interpretation of the presentation deviates from the objective and intention of the presentation.
  • The audience dislikes the presentation.

Tips for Making Effective PowerPoint Presentations :

  • Use good quality images that reinforce and complement your message. Ensure that your image maintains its impact and resolution when projected on a larger screen.
  • If you use builds (lines of text appearing each time you click the mouse), have content appear on the screen in a consistent, simple manner; from the top or left is best. Only “build” screens when necessary to make your point because builds can slow your presentation.
  • Limit the number of slides. Presenters who constantly “flip” to the next slide are likely to lose their audience. A good rule of thumb is one slide per minute.
  • Learn to navigate your presentation in a non-linear fashion. PowerPoint allows the presenter to jump ahead or back without having to page through all the interim slides.
  • Know how to and practice moving forward and backwards within your presentation. Audiences often ask to see the previous screen again.
  • Use the slide master feature to create a consistent and simple design template. It is fine to vary the content presentation (i.e., bulleted list, 2-column text, text & image), but be consistent with other elements such as font, colours, and background.
  • Simplify and limit the number of words on each screen. Use key phrases and include only essential information.
  • Limit punctuation and avoid putting words in all capital letters. Empty space on the slide will enhance readability.
  • Use contrasting colours for text and background. Light text on a dark background is best. Patterned backgrounds can reduce the readability of text.
  • Avoid the use of flashy transitions such as text fly-ins. These features may seem impressive at first but are distracting and get old quickly.
  • Overuse of special effects such as animation and sounds may make your presentation “cutesy” and could negatively impact your credibility.
  • If possible, view your slides on the screen you’ll be using for your presentation. Make sure slides are readable from the back row seats. Text and graphical images should be large enough to read, but not so large as to appear “loud.”
  • Have a Plan B in the event of technical difficulties. Remember that transparencies and handouts will not show animation or other special effects.
  • Practice with someone who has never seen your presentation. Ask them for honest feedback about colours, content, and any effects or graphical images you’ve included.
  • Do not read from your slides. The content of your slides is for the audience, not for the presenter.
  • Do not speak to your slides. Many presenters face the direction of their presentation rather than their audience.
  • Do not apologize for anything in your presentation. If you believe something will be hard to read or understand, don’t use it.
  • When possible, run your presentation from the hard disk rather than a floppy disk. Running from a floppy disk may slow your presentation.

A presentation is a means of communication which can be adapted to various speaking situations, such as talking to a group, addressing a meeting or briefing a team. To be effective, step-by-step preparation and the method and means of presenting the information should be carefully considered.

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